Public Records Request Policy

For public records requests, please contact CACPS Records Access Officer:

Thabiti Brown, Head of School, Records Access Officer
637 Washington Street
Dorchester, MA 02124
617-287-0700
[email protected]

• The duties of the Records Access Officer are established by statute and include:
  • Coordinating Codman Academy Charter Public School’s response to public records requests;
  • Assisting individuals who seek records to identify the records sought;
  • Assisting the custodian of records to preserve public records in accordance with the law;
  • Preparing, posting online and periodically updating guidelines to enable the public to make informed public records requests; and
  • Documenting, in compliance with M.G.L c. 66, § 6A(e), specific information about each request made for public records.
• Please contact the Records Access Officer in writing regarding public records requests for documents pursuant to A Guide to the Massachusetts Public Records Law (https://www.sec.state.ma.us/pre/prepdf/guide.pdf) as published by William Francis Galvin, Secretary of the Commonwealth.
• Barring an exception, records will generally be provided in electronic format within 10 business days. In the case where a response will take longer than 10 business days, the Records Access Officer will contact the requestor with an explanation for the delay, a good faith estimate of any fees that may be charged for the production of the records, and a reasonable time frame for when the records will be provided, which generally will not exceed 25 business days from the initial request. For questions or more information, please feel free to contact Dawn Leaness.
• The following is a non-exhaustive list of categories of documents maintained by Codman Academy Charter Public School:
  • Annual Reports
  • Annual Financial Report
  • Annual Financial Audit
  • Annual Accountability Plan Reports
  • Board Meeting Agendas
  • Board Meeting Minutes
  • Charters
  • Charter Amendments
  • Curriculum Documentation
  • Employee Handbook
  • English Language Learner Policies and Procedures
  • Enrollment Policies
  • Financial Policies and Procedures
  • Financial Statements
  • Professional Development Materials
  • School Schedules and Calendars
  • Special Education Policies and Procedures
  • State Mandated Reports
  • Student Handbooks
  • Student Records
  • Tax Forms